All program coordinators and group leaders of all programs that come and stay at the Itasca Station have the following responsibilities:
Before arrival at the station
- Provide an accurate meal count along with a list of participants that are vegetarians or have special diet needs to IBSL@UMN.EDU no later than 3 weeks prior to your group’s arrival.
- Provide a list of cabin assignments to IBSL@UMN.EDU at least 1 week prior to your arrival. Update as necessary with any changes, even if the changes occur after you have arrived at the station.
At the station
- Check-in: Make sure all participants are aware that they cannot access their cabin until 3:00 p.m. on the date of their arrival, unless prior arrangements have been made in advance with station staff. Your group may arrive at the station before 3:00 p.m., but they cannot access their cabin until this time without prior arrangement.
- RESIDE ONSITE for the duration of your group's stay. It is a requirement that EVERY group have an onsite coordinator. Inform IBSL@UMN.EDU who the coordinator onsite will be if it is not the same person that made the arrangements for the stay at the station.
- Make sure your group is aware that you are onsite and where to find you or how to get ahold of you when needed—for emergencies, lockouts, etc.
- Review station policies with all members of your group—including all faculty, families, and other guests. It is your responsibility to ensure your group is aware of and following all station policies. Station policies are posted in each cabin, and can be found on the IBSL website.
- Check-out: Ensure that everyone is out of cabins no later than 10:00 a.m. on their departure date, unless prior arrangements have been made with IBSL staff. Cleaning crews will begin to enter cabins at this time. If you have activities until later in the day onsite and need temporary storage of personal items, please contact IBSL@UMN.EDU on how to best proceed.